Personnel Administration Forms

The information and documents in this section will assist supervisors with the paperwork and processes associated with:

• Paymaster Manual
• Pre-Hiring
• Hiring
• Performance Management
• Separation
• Payroll Forms
• Personal Services

Employment Change Form (PPAF)

Use this form if an employee has any changes in employment status, which include hiring, separation, promotion, change in supervisor, and/or a change in position.

• Personnel/Payroll Action Form (PPAF)

Pre-Hiring Forms

General Pre-Hiring Forms (for Classified and Non-Classified Staff)

• New Hire or Separation Services Request
• Personnel/Payroll Action Form (PPAF)
• Position Requisition
• Personal History Form (Auraria Campus Police Department only)

Supplemental Pre-Hiring Forms

The following forms are additional documents that supplement the General Pre-Hiring Forms. They are specific to each of the employment groups where they are listed.

Classified Staff

• Classified Selection Process
• Position Description
• State Classified Announced Vacancy Application

Non-Classified Staff

• Non-Classified Selection Process
• Exemption Request Form
• Non-Classified Job Description

Student Employees

• Student Employment Application
• Student Position Description

Temporary Employees

• Temporary Employee Position Description
• Temporary Employee Personnel/Payroll Action Form (Temp PPAF)

New Hire Forms

New Hire Information ­– All Employees

• New Hire Packet for Permanent Employees
• Background Check (HireRight, Inc.)
• Direct Deposit Enrollment
• Emergency Contact Information
• I-9 Authorization
• Social Security Form SSA-1945 (employment not covered by Social Security)
• W-4 (2024 Form)
• ID Authorization/Change Form
• Emergency Alert Form
• PERA Address Change Form

In addition to the new hire information for all employees, the following forms and information need to be reviewed and filled out for the corresponding employment groups.

New Hire Information – Student Employees

• Student Hire Packet
• Student Personnel/Payroll Action Form (Student PPAF)
• Student Employee Agreement
• Student Employee New Hire Checklist
• Student Employee Rehire Checklist (less than 6 months)
• Student Employee Handbook (revised version will be posted)
• Student Verification Form
• Student Employee Policies
• Student Employee Address Change Form

New Hire Information – Temporary Employees

In addition to the standard new hire forms, the following information needs to be reviewed and filled out for temporary employees.

• Temporary Hire Packet
• Temporary Employee Policies

New Hire Information – Classified Staff

• State of Colorado Employee Handbook
• Colorado State Personnel Board Rules and Procedures

New Hire Information – Non-Classified Staff

• Non-Classified Personnel Policies/Bylaws 

Performance Management

AHEC Performance Management is a process that includes setting goals, developing and coaching staff, and giving both verbal and written performance evaluations. The process strives to foster ongoing communication between supervisors and staff, to link individual performance with department goals and AHEC's mission, and to support staff in reaching personal and professional goals.

Performance Management - Classified and Non-Classified

• Employee Self-Evaluation Form
• Classified Performance Appraisal Plan
• Classified Performance Appraisal Summary Report
• Non-Classified Evaluation Instructions
• Non-Classified Performance Plan/Self-Assessment
• Non-Classified Performance Evaluation
• Non-Classified Staff Resignation Form Letter

Performance Management - Classified Staff Only

In addition to the performance management plan forms listed above for all employees, the following additional forms and information are specific to Classified Staff.

• Performance Management Checklist (for Supervisors)
• ATB and Merit Pay Calculations
• Corrective Action/Performance Improvement Plan
• Employee Grievance Process
• Employee Grievance Form
• Performance Documentation Form
• Whistleblower Complaint Form
• Classified Staff Resignation Form Letter

Appeal/Dispute Forms

For use in all state personnel system appeals or performance management disputes, whether the appeal is to the State Personnel Director or the State Personnel Board.

• Consolidated Appeal/Dispute Form
• Instructions for Completing The Consolidated Appeal Dispute Form

Performance Management - Student Staff Only

This appraisal form is used to evaluate student employee performance.

Student Performance Appraisal Report

Separation Protocols (for Paymasters Only)

These checklists are for paymasters to complete when an employee turns in their resignation. Please use the appropriate checklist for the employee classification.

• Paymaster Resignation (Classified)
• Paymaster Resignation (Non-Classified)

Payroll Forms

• Direct Deposit Form
• Microix Timesheet Workflow Changes
• 2022 Payroll Schedule

Personal Services

• Personal Services Waiver Procedure
• Personal Services Waiver Form
• Personal Services Waiver – Appendix A