STATE PRICE AGREEMENTS

The State Price Agreement list shows the vendors that are to be used for purchases of designated items when expending State funds.  The list is in commodity order, and contains the company names of the vendors who have been awarded Price Agreements.

The Purchasing Department also e-mails updated State Price Agreement lists to the departments. This list is a little more specific in that it lists only those agreements that apply to agencies and institutions located in the Denver Metro Area. The most recent update can be found by clicking on the following link: New Price Agreement List

Price Agreements consist of “mandatory” and permissive” designations.  It is the policy of the AHEC Purchasing Office that all price agreements are to be used unless you have contacted the Purchasing Office for a waiver, prior to making the purchase. To obtain a waiver, departments are required to submit a memo via e-mail with the following information:

1. Commodity
2. Quantity
3. Unit Price
4. Delivery date Required
5. Price Agreement vendor contacted & date of contact
6. Reason for request of waiver
7. Vendor desired

For Furniture Waiver Requests please submit the CCi Waiver form to purchasing.

The waiver request will be reviewed by the Director of Purchasing, or his/her designee.  If the waiver is approved include a copy of the approval with the Purchase Requisition (PR), Special Purchase Order (SPO) or Procurement Card (PCARD) documentation.

If an item is on a State Price Agreement, the awarded vendor must be used, when making small dollar purchases on the PCARD or SPO, unless a waiver has been obtained. 

NOTE: You may be held personally liable if you purchase from vendors other than those issued Mandatory Price Agreements, as many of these are governed by State Statutes.

It is important to understand which products the vendor has been awarded.  Looking at the Agreements on the website will provide the most current pricing, terms and conditions, as well as vendor contact information.  Some Agreements (i.e. Granger) include their entire catalog product line, the higher the accumulative volumes go, the deeper the discount offered back to State agencies as a whole.  Other Agreements (i.e. paper, custodial supplies) may only cover specific items or product lines. 

Pricing included in the Agreements are ceiling prices.  Lower pricing can be negotiated with vendors based on volume purchases, etc.  Contact the vendor as directed on the individual Price Agreement regarding lower pricing, availability, products, etc.