Auraria Higher Education Center

Office of the Executive Vice President for Administration

Administrative Policies and Procedures

Policy #12

Records Management/Document Storage

Approved: March 13, 1999

EVPA Signature:   

Policy #12

Records Management/Document Storage

Originals of all important documents and records including: Auraria Executives Committee, Auraria Board of Directors and Executive Vice President for Administration Administrative Policies, Directives and Practices, Accounting Back-up Disks; Attorney General Opinions, Bonds, Budget Back-Up Disks, Contracts and Contract Bidding Information, Grant Files, Program Plans, Master Plan, Litigation Case Files, Permanent Building or Land Improvement Files, Significant Photographic originals (digital prints or negatives), Property Inventories, Real Property Instruments, ( deeds, leases, closing documents), Surveys/Maps, Vehicle Titles, Warranties and Service Agreements, will be maintained by Auraria Auxiliary and Business Services Division. These materials will be held in locked, fireproof file cases in a secure area of the Auraria Administration Building (see EVPA PRACTICES, Records Management).

Retention schedules for all AHEC records will conform with the Colorado State General Records Retention Schedule, Section #8 Higher Education.